Pictures from Jamaica + Managing Overwhelm

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I just got back from a fabulous trip to Jamaica.

Highlights include: staying in the #1 villa in Jamaica for 9 years in a row (it was SO worth the title – see the property here), having a pool attached to our bedroom, beautiful views, crazy-delicious food, a trip to Rick’s Cafe, and most notably – hanging out with the 20 fantastic friends who came to mastermind with Don and I.

Here are a few pictures from the trip:

Silent Waters Villa Jamaica

If you go on my Facebook wall you can find a zillion more, including this 16 second aerial view video. And if you want to see the sunset at Rick’s Cafe, my friend took this 12 second time-lapse video.

Since I’ve been back I’ve been working at our fulfillment center – we just upgraded to a 12k square foot warehouse, my e-commerce store, and a few other projects.

I’ve also been doing my best to enjoy life via walks with Don, outings with friends, and hanging out with my family (especially nephew!).

I’d gotten into work-a-ton-mode when the fulfillment center blew up so quickly. It was needed then but now I’m back to living a life I’ll be happy to reflect on when I’m on my death bed. (I know that sounds morbid, but it’s a very useful guidepost for me.)

Here’s one thing that helped me gain a lot of life back:

Two weeks ago I went onto Google Drive and did a brain dump of all of the random to-do’s swimming in my head. There were 160 of them. Crazy.

Then I added a header with 3 columns – “Task Name”, “Importance Level From 1-10”, and “Rachel or Michaela”.

From there I went through the tasks and deleted some things I was ready to just let go of, labeled what I could delegate to Michaela (my assistant), and rated whatever was left over a 1-10 importance score so I could sort my work by highest priority.

For Michaela’s tasks, I simply made a video explaining to her everything I wanted her to do. This took less than 30 minutes and accounted for a good 50+ tasks being offloaded.

Some things she’s doing: following up with people, launching products on my Shopify store, managing other people on my team, testing out marketing ideas I had, going through courses for me.

I’ve since added 20+ more tasks to the list, but my current to-do list has 85 items. That’s half of the psychic energy in my head unloaded (!) and I’m going to delegate more to Michaela. I can’t wait to see where the number is two weeks from now. :)

This isn’t just good for business tasks, by the way. You can do the same with personal tasks. Here’s an article I wrote a while ago – 99 things you can outsource to a virtual assistant.

f you’re feeling overwhelmed, I hope this helps you. You really don’t have to do it yourself, and you definitely deserve a life you can feel happy about. :)

Have a fantastic day!

With love,

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