My top 3 productivity habits

Productivity: Need more of it in your life? There are awesome productivity tips here!One question I get asked a lot is how I’m able to get so much done. I sell products on Shopify, Amazon, have 50+ books, my podcast, work in a few niches, experiment with Twitter and Pinterest a lot, do coaching, develop software, etc… and more importantly, also have time for a life filled with travel, friends, and fun.

Enjoying life is definitely a priority for me. Yesterday Don and I dropped work to leave for an indulgent 3 hour lunch, complete with wine and dessert. It was wonderful.

Obviously not having kids yet does give me more time, though a lot of my mom friends tell me that they actually get MORE done now than they did pre-kids because they have to be more focused when they get to work.

Today I thought I’d share my top 3 productivity tips with you. These are my biggest “bang for your buck” productivity habits:

1. Identify your top 3 tasks for the next day before you go to bed.

This helps you hit the ground running when you start work, gives your subconscious time to percolate on whatever it is that you want to create, and helps you identify what’s important.

It’s *so* easy to have endless to-do lists filled with busy work. By focusing on your top 3 items, you’ll feel way more productive at the end of the day because you’ll have taken measurable steps towards your goal.

For more on this, feel free to check out my Huffington Post article – A case for scheduling only 3 things per day.

To make this even more powerful, a friend and I tell each other our top 3 goals each day and pay the other person $10 if we don’t get them done. It helps!

2. Try out “Power Hours”.

One thing that I ADORE doing is having “Power Hours” with my friends.

Every day, a friend and I text each other with what we want to get done in the next hour. When the hour’s up, we’ll come back and celebrate with each other. Here’s an example of a text I sent.

In that hour I responded to 99+ Twitter notifications, hired someone to create a Facebook group photo cover, scripted out a follow-up email, followed up with 5 potential podcast sponsors, linked my Pinterest page to a Shopify account, checked in with 2 people, answered a few customer support emails while my assistant was out, and prepped for a coaching call.

Normally I like to keep things more focused, but this was an “odds and ends” Power Hour that helped me get a LOT done.

Focusing for those hour  bursts helps you forget about email, Facebook, and YouTube and gets you 100% motivated on what needs to be done. I’m actually in the middle of a Power Hour right now!

Sometimes I host Power Hours in my Facebook group, Inspired Hustle. Feel free to join!

3. Outsource wherever you can.

I’m a *huge* fan of outsourcing, as you may know.

I outsource to people whenever I can. And instead of feeling worried about spending money on hiring, I think before every hire, “How can I earn a 2-10x ROI on whatever I’m about to spend?”

Asking the right questions helps a lot.

If you’d like to learn more about outsourcing, feel free to check out my outsourcing course here.

You can also check out 99 Things You Can Outsource To A Virtual Assistant right here.

I hope this helps you!

Productivity: Need more of it in your life? There are awesome productivity tips here!

What I’m working on

Here's what @rachelrofe has going on - it's a LOT! :)I am so excited! Tomorrow Don and I are going to Maui for a week. We get in a day early, then we have some friends coming in tomorrow for a few days of adventure and masterminding. :)

I cannot WAIT to enjoy the infinity salt-water pool from the house we rented!

I’m also excited because I did a bunch of work and planning ahead of time so I could make this as work-free of a vacation as I want. :)

I’m proud about that because I actually have a *ton* of projects going on right now! I’m working on:

  • A “become a bestseller” program (sales letter still needs to be edited a little)
  • A Twitter software that helps you build a massive presence on Twitter (I *love* Twitter! It’s so underrated and my #1 source of traffic.)
  • A software tool that helps people maximize their retargeting efforts – this will be incredible for people who use retargeting
  • – a program that helps you set goals based on how you want to FEEL, then how to actually make those goals happen
  • My new niche site
  • …and everything else, including doing a ton of Pinterest testing, my podcast, my physical products, and all of my normal activities. :)

It sounds like a lot – heck, it IS a lot, especially when I want to make sure I have an awesome life outside of the computer –  but I have lots of systems and strategies in place to make sure I can get a lot done without losing my mind.

Some of my favorite tricks are:

– Making sure my productivity is on point for 4 or so hours every day instead of forcing myself to work *all* day (if you want to learn more on productivity, this is my favorite course)

– Batching tasks together. If I’m working on the bestseller project, for example, I’ll work on that for a few hours before moving on to something else. Focus is very important. Multitasking = a very short path to stress and failure in my opinion.

-Identifying my top 3-5 tasks that need to be done every day and working on those, starting with the hardest first. (For more on this, check out my Huffington Post article.)

– Outsourcing. It’s no secret that I love to hire people who can help make my business run more efficiently. I’ve hired *thousands* of people throughout the years and feel like I have a knack for hiring amazing people who can make my business more profitable. (You can find out more about how I outsource right here.)

I hope this helps. And if you’d like me to address anything in more depth, or have any topic requests you’d like me to cover, let me know! I publish 2 podcasts a week and am always looking for topics that can benefit you. :)

99 things you can outsource to a virtual assistant

Interested in hiring an assistant? VIrtual assistants are spectacular and a GREAT place to start in your outsourcing journey. Great tips here. I laughed at #4. :)When most people think about an “assistant”, they think about someone who’s frantically helping a high-paid CEO or celebrity.

Nowadays, though, an assistant is so much more – and you can benefit from one even if you don’t have a fancy job title or a big bankroll.

In fact, you don’t even need to hire one specific person. You can access “teams” of virtual assistants ready to help you.

For example, I subscribe to – a team of USA-based assistants who will perform a litany of tasks on your behalf, starting at $29.99 a month.

They can help you with all kinds of things – business, personal tasks, chores that take up too much time, or nearly any kind of task you just don’t feel like doing yourself.

I joined FancyHands very early and have an “unlimited” plan, so I use them for EVERYTHING! To get your mind going, here are 99 things I’ve personally outsourced to them in the past few years:

1. Find a highly rated doctor in my area, make an appointment, and sync it to my Google calendar.

2. Cancel a catalog that keeps getting sent to me (it’s such a waste of paper!).

3. Call the manager of the grocery store – tell him that the guy at the deli was extremely helpful. Details inside email.

4. I ruined my boyfriend’s favorite t-shirt in the dryer! Here’s a picture of what’s left – please help me find another one.

5. Call Whole Foods and see if the product I just saw on Shark Tank is available.

6. Find the best deals on 300+ pairs of socks for homeless people in my area.

7. Track a UPS package I haven’t received – my mom got confirmation it was delivered.

8. Find uplifting communities in Bucks County, PA for my sister.

9. Find a car battery within 10 minutes of where I live.

10. Call Costco and see if they have Boulder baked vegetable sticks in stock.

11. Help me organize a virtual baby shower.

12. Find somewhere I can donate food to.

13. Call in and cancel my supplements subscription.

14. Help me figure out how to submit an article to O! magazine.

15. Book a massage for my boyfriend and I after 7pm tonight.

16. Find a Mercedes dealer close to me and book an appointment.

17. Find somewhere that will deliver filtered water on a weekly basis and set up my first appointment.

18. Find places where I can volunteer. I particularly love working with the homeless and/or kids and would love to work in the afternoons.

19. Find the Homeowner’s Association associated with my house.

20. Find specific herbs that are good for anxiety.

21. Help me find places I can advertise my event in NYC.

22. Help me find friends for my boyfriend. He just moved to NYC. Here are some activities he’s into – please suggest clubs or meetups.

23. Find furniture stores that have contemporary furniture and are highly rated.

24. Call the electric, water, and cable companies and set up appointments for them to come and set me up. (I do this every time I move for all of my utilities. They also cancel the utilities from wherever I moved from.)

25. Submit my Kindle books to different sites and advertise my free campaigns.

26. Help me figure out how I can create a nonprofit.

27. Find a retreat area within 4 hours of me that’s $200 a night or less.

28. Helped me find weekly farm delivery in Wichita, Kansas.

29. Find a grocery store that carries a specific type of gluten free pretzel.

30. Cancel a gym membership.

31. Help me find the best train route. My friend is coming from Philly, I am coming from NYC, and we want to meet up and go to Woodstock, NY.

32. Help me find activities for my mom to do in Bucks County, PA.

33. I’ll be on layover in Atlanta – can you help me find a place to get my hair blown out?

34. Clarify the weight policy for Delta’s first class. Their website is confusing.

35. Call the top 3 clubs in Las Vegas and get availability and pricing for table service for 12.

36. I’m on a girl’s weekend and just stained my favorite dress! Please help me find a dry cleaner near zip code 02201 that can remove this stain and have it back to me within the day.

37. Help me find things to do when I visit my boyfriend’s home city of Wichita, Kansas.

38. Call Omaha Steaks and find out why our gift cards weren’t delivered.

39. Find products on other sites that are showing up as unavailable on Amazon.

40. See if there’s someone on Fiverr who records radio pitches and has at least 3 5-star ratings.

41. I just got an email that said “Never eat this specific carb ever.” When I clicked over to it, it was a long video without controls. Curiosity is getting to me – can you watch it and tell me what the carb is?

42. Help me figure out a way to bring green juice on an airplane.

43. Help me find an event space in NYC that meets my criteria (details inside email).

44. Look for bowling leagues for my friend.

45. Call Philadelphia airport to see if there’s a delay.

46. Cancel a shipment.

47. My Apple password won’t reset – please call them and get it figured out.

48. Have frequent flyer points added to airlines for me.

49. Help me find 30 people who have healed their PCOS (polycystic ovarian syndrome) for an upcoming book.

50. Contact blog owners that meet my requirements and see if they take guest blog posts.

51. Find the cheapest deal on this hotel in Barcelona.

52. Find stats for my upcoming presentation.

53. Contact this software company and see if they’d be open to offering my book readers a free trial to their software.

54. Find baby shower games for me for an in-person baby shower.

55. Find a specific onesie that my sister would love.

56. Call people and invite them to a baby shower. (Some of the people on my sister’s list didn’t have voicemail and I couldn’t get a hold of them.)

57. Help me figure out what book markets are trending in different countries.

58. Help me find a housecleaner for my mom and book an appointment so I can surprise her.

59. Call the trash company and find out what days trash gets picked up.

60. See if my idea is within Amazon’s terms of service.

61. Please find out if this product is Mac compatible.

62. Spanish speaker needed to call a hotel in Mexico.

63. Help me figure out the best places to get credit card points.

64. Help me find an apartment in Philadelphia that meets my friend’s criteria.

65. Report people on Twitter who have stolen and are now trying to illegally sell my information products.

66. Help me figure out how to get chicken noodle soup delivered to my sick boyfriend’s house in Wichita, KS.

67. Switch names on my Burning Man tickets.

68. Help me find crowdsourcing companies.

69. Take this PDF and put it into Excel format.

70. Help me find someone to officiate my sister’s wedding.

71. Give me ideas on keeping a specific someone away from my sister on her wedding day. (I’m her maid of honor and this is her #1 request.)

72. Help me find a press release writer who can write in Mandarin.

73. There’s a program that will sync your monitor screen with the sunlight outside, but I can’t remember it. Please find it out. (It’s f.lux.)

74. I keep hearing about this “7 minute workout” – can you find out what it is?

75. I can’t figure out how to use Boomerang – can you teach me?

76. My ad won’t post on Craigslist, can you please post it?

77. Help me find a neighborhood in Vegas to move in that meets my criteria.

78. Help me find a house to live in. (When I lived in Oregon, I actually signed the paperwork to go move to a house that I never even saw, completely trusting my assistant team.)

79. Find the cheapest flights to Thailand.

80. Find some of the longest running NY Times bestselling books.

81. I found this Coach bag at a yard sale – please help me figure out which kind it is.

82. See if you can help me find a way to buy a course that’s sold out.

83. Find out who owns a site and contact them.

84. Help me price out backpack supplies for an entire school. (This was also for charity.)

85. Help me find out which airlines have main hubs out of Vegas.

86. Help me find discount cutlery for an event.

87. I am envisioning a specific type of necklace. Please help me find it.

88. Please count votes up.

89. Report people to PayPal (also people who were stealing my courses).

90. Help me figure out how I can apply to a mastermind.

91. Figure out the easiest ways to invest in silver.

92. Please find people currently going to school for stenography. (I needed a transcriber.)

93. Research an Arizona law. (I was trying to get out of a parking ticket.)

94. List out 10 wacky things I can request.

95. Help me find somewhere within a mile of where I am that can fix a hole in my sweater for about $10.

96. Find a soundproof office I can rent for a few days.

97. Help me create fliers.

98. Make dinner reservations for 6pm at Vic and Anthony’s. If they don’t have availability, please call these 2 other places.

99. Please retrieve all my old MySpace pictures and sync them to a Dropbox folder.

If you’re planning on doing these types of things anyway, but find yourself dreading them, you may as well let someone else take care of them. It gives other people a job and lets you focus on what brings you pleasure.

And if you’d love to learn more about outsourcing, check out Work Less To Live More: Outsourcing Edition.

Interested in hiring an assistant? VIrtual assistants are spectacular and a GREAT place to start in your outsourcing journey. Great tips here. I laughed at #4. :)

Disclosure – MyFancyHands is my affiliate link that gives you a special deal and me a commission. And  I wouldn’t recommend them if I didn’t use them myself and LOVE them.